Once your pay application is complete, RIVET helps you submit it to the General Contractor for review and approval. This guide covers the submission process and what to include.
Before Submitting
Review these items before sending your pay app:
Verify All Calculations
- All 9 lines on the G702 are correct
- Line 7 matches your previous pay app's Line 6
- Retainage is calculated correctly
- G703 totals match G702 values
Check Project Information
- Application number is sequential
- Period dates are correct
- Project name and address are accurate
- GC and architect information is current
Review Progress Entries
- No items are over-billed
- Percentages match actual field progress
- Materials stored are documented
Fresh Eyes
The Submission Package
A complete pay application submission typically includes:
Required Documents
- Signed G702 - The payment application summary with your signature in the Contractor field
- G703 Continuation Sheets - The line item breakdown
- Conditional Lien Waiver - Waiving lien rights upon receipt of payment
Often Required
| Document | When Required |
|---|---|
| Subcontractor Lien Waivers | If you have sub-subs or suppliers |
| Certified Payroll | Prevailing wage projects |
| Schedule Updates | Current project schedule |
Sometimes Required
- Insurance certificates (if expired)
- Photos of stored materials
- Delivery tickets for materials
- Change order backup
GC Requirements Vary
How to Submit from RIVET
Option 1: Download and Email
- Generate your pay application documents
- Click Download PDF
- Attach to your email along with other required documents
- Send to the GC's billing contact
- Mark the pay app as "Submitted" in RIVET
Option 2: Send via RIVET
- Generate your pay application documents
- Click Submit to GC
- Attach any additional required documents
- Add a message if needed
- Click Send
RIVET automatically updates the pay app status to "Submitted" and records the submission date.
Tracking Submission Status
After submitting, track your pay app's progress in RIVET:
| Status | Meaning | Your Action |
|---|---|---|
| Submitted | Sent to GC, awaiting review | Wait for response |
| Under Review | GC is reviewing the application | Be available for questions |
| Approved | GC approved, payment forthcoming | Prepare unconditional waiver |
| Rejected | GC returned with requested changes | Make corrections and resubmit |
| Paid | Payment received | Record payment in RIVET |
Submission Timing
Know Your Deadlines
Most GCs have specific billing cutoff dates. Submitting late often means waiting until the next billing cycle for payment.
Typical Timeline
| Event | Typical Timing |
|---|---|
| Billing cutoff | 25th of the month |
| GC review | 5-7 business days |
| Architect certification | 3-5 business days |
| Payment processing | Net 30 from approval |
Submit Early
Handling Submission Issues
GC Requests Changes
If the GC asks for modifications:
- Note their specific requests
- Update your pay app in RIVET
- Regenerate documents
- Resubmit with the corrections
Pay App Rejected
If your pay app is rejected:
- Understand the rejection reason
- Make the necessary corrections
- Create a revised submission
- Reference the original application number
No Response
If you don't hear back within the expected timeframe:
- Send a polite follow-up email
- Reference the application number and submission date
- Ask for status update and expected approval timeline
Best Practices
Keep Records
Build Relationships
Be Consistent
Next Steps
Learn about the full pay app status lifecycle to track your applications from draft to payment.
Need Help?