The AR Aging Report shows your accounts receivable broken down by how long invoices have been outstanding. Use this report to identify overdue payments and prioritize collection efforts.
Understanding AR Aging
AR aging categorizes your outstanding invoices into time-based "buckets" based on how many days have passed since the invoice date or due date.
0-30
Current
31-60
Days Past Due
61-90
Days Past Due
90+
Days Past Due
Running the AR Aging Report
- Navigate to Reports in the sidebar
- Click on AR Aging Report
- Select the "As Of" date (defaults to today)
- Choose project scope (all projects or specific ones)
- Click Generate Report
Reading the Report
The report displays:
| Column | Description |
|---|---|
| Project | Project name and number |
| Pay App # | Payment application number |
| Invoice Date | Date the pay app was submitted |
| Due Date | Payment due date based on terms |
| Amount Due | Outstanding balance |
| Aging Bucket | 0-30, 31-60, 61-90, or 90+ days |
Focus on 60+ Days
Pay special attention to invoices in the 61-90 and 90+ day buckets. These require immediate follow-up to minimize collection risk.
Taking Action on Aged Receivables
0-30 Days
Current invoices. Monitor but no action needed.
31-60 Days
Send a payment reminder to the GC.
61-90 Days
Escalate with a phone call. Review contract terms.
90+ Days
Consider formal collection procedures or lien rights.
Lien Deadlines
Construction lien rights have strict deadlines. For severely aged receivables, consult your attorney about preserving lien rights.
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